Business Manager

Community Shares of Greater Cincinnati - Full Time

Job #17814

Description

Community Shares of Greater Cincinnati – A network of 30 local nonprofits, we’re your hub for building stronger communities in the Greater Cincinnati area.  We empower local nonprofits through fundraising, grassroots activities, advocacy, research, and public education.  Together we work to bring love, compassion, and change by addressing the social, economic , and environmental challenges our communities face.  We help build relationships, community involvement, and citizen activism by connecting member organizations, donors, and employers.

Position Summary:

Reporting to the CEO, the Business Manager manages the business, administrative and operational activities of CSGC, including accounting, finance, and core administrative systems; provides support to the CEO, staff, and committees; communicates with member groups on business matters; coordinates activities of business consultants, vendors, contractors, and volunteers. The Business Manager also supports development activities, including identifying prospective donors, assisting with management of the annual workplace giving campaigns, developing proposals, donor relations, and supporting the development committee.

Primary Duties:
Finance/Accounting
  • Support CEO with financial planning, budgeting, and reporting.
  • Responsible for accounting and banking functions of the organization: Receivables, accruals, payables, payroll, benefits administrator, and bank account reconciliation.
  • Coordinate annual audit and 990 tax return preparation with auditor.
  • Ensure compliance with financial standards and regulations.
  • Staff Finance & Administration Committee.
  • Ensure accuracy of data entry of workplace campaign and donor information by accounting contractor.
  • Arrange stock donation transfers and sales with brokerage firm.
  • Management of annual member dues, invoices, quarterly reports, and distributions to member groups.
Administration
  • Improve operational processes to enhance effectiveness; focus on growth through development and workplace initiatives.
  • Work with IT contractor to ensure technology functions effectively; back-up IT systems; and renew domain name registrations.
  • Order supplies and arrange maintenance/repairs of equipment.
  • Responsible for HR processes: Enroll new employees, issue W-2 and 1099 forms, SIMPLE IRA plan, distribute required annual plan notifications to employees, and terminate departing employees in system. Annually review insurance coverage with providers (healthcare, D&O liability, general liability).
  • Submit required State of Ohio filings, such as Ohio Attorney General Charitable Registration and State of Ohio unclaimed funds report.
Development and Campaign Support
  • Serve as the primary liaison for all campaign workplaces.
  • Responsible for all campaign logistics, including updating the online campaign portals and distributing paper pledge cards as needed.
  • Generate appropriate campaign tracking reports to the CEO, board, and committees.
  • Support development activities by generating and researching prospective donors, creating donor proposals, and tracking donor pipeline activity. With the CEO, responsible for donor relations.
  • Timely and accurate entry of all general operations donations in database, oversees gift acknowledgement production, and generates donor reports for CEO.
  • Assist with event set-up and management duties as assigned.Primary Duties:Finance/Accounting
    • Support CEO with financial planning, budgeting, and reporting.
    • Responsible for accounting and banking functions of the organization: Receivables, accruals, payables, payroll, benefits administrator, and bank account reconciliation.
    • Coordinate annual audit and 990 tax return preparation with auditor.
    • Ensure compliance with financial standards and regulations.
    • Staff Finance & Administration Committee.
    • Ensure accuracy of data entry of workplace campaign and donor information by accounting contractor.
    • Arrange stock donation transfers and sales with brokerage firm.
    • Management of annual member dues, invoices, quarterly reports, and distributions to member groups.
    Administration
    • Improve operational processes to enhance effectiveness; focus on growth through development and workplace initiatives.
    • Work with IT contractor to ensure technology functions effectively; back-up IT systems; and renew domain name registrations.
    • Order supplies and arrange maintenance/repairs of equipment.
    • Responsible for HR processes: Enroll new employees, issue W-2 and 1099 forms, SIMPLE IRA plan, distribute required annual plan notifications to employees, and terminate departing employees in system. Annually review insurance coverage with providers (healthcare, D&O liability, general liability).
    • Submit required State of Ohio filings, such as Ohio Attorney General Charitable Registration and State of Ohio unclaimed funds report.
    Development and Campaign Support
    • Serve as the primary liaison for all campaign workplaces.
    • Responsible for all campaign logistics, including updating the online campaign portals and distributing paper pledge cards as needed.
    • Generate appropriate campaign tracking reports to the CEO, board, and committees.
    • Support development activities by generating and researching prospective donors, creating donor proposals, and tracking donor pipeline activity. With the CEO, responsible for donor relations.
    • Timely and accurate entry of all general operations donations in database, oversees gift acknowledgement production, and generates donor reports for CEO.
    • Assist with event set-up and management duties as assigned.

Requirements

Minimum Qualifications
  • Bachelor’s degree in accounting or business administration and 3 years related experience, or equivalent combination of education and experience.
  • Skilled in use of accounting software and production of financial reports.
  • Proficient in Microsoft Office, with extensive knowledge of Excel and Word.
  • Excellent verbal and written communication skills, interpersonal skills and communications with stakeholders from diverse backgrounds.
  • Broad thinker – contributes to strategic planning while completing tasks on time.
  • Reliable transportation for occasional deliveries.
Additional Preferred Qualifications
  • Experience using QuickBooks accounting software.
  • Experience using donor database systems.
  • Understanding of banking and payment systems, including EFT and ACH payment processes and credit card acceptance and settlement processes.
  • Experience working in a small, not-for-profit environment and executing a wide range of duties.
  • Experience supporting development/advancement activities.

Industries

Accounting, Development, Finance, Fundraising, General Business

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